Community Fundraising Guidelines

Steps to register your fundraising activity

1. Complete the sign-up form at birthdays.leukaemia.org.au
2. Read and agree to the Leukaemia Foundation's Community Fundraising Terms & Conditions and Waiver. 
3. When you complete the sign up form a personal fundraising webpage is created so you can start collecting donations online straight away
4. If you are undertaking any activity in addition to collecting donations online, we will need to first provide a letter of Authority to Fundraise
5. To issue your Authority to Fundraise we need to first assess that your proposed activity meets these guidelines, terms and conditions
6. A Leukaemia Foundation Community Supporters Specialist will be in contact to discuss your fundraising plans in more detail within two business days or you can call us on 1800 500 088 to discuss your activity ahead of registering.
   
   

Guidelines for community fundraising

Your support is so important for families facing blood cancer. Thank you for fundraising!

Please be sure to follow these guidelines as you go about your fundraising. If in doubt, we are here to help. Call us on 1800 500 088.

General

• The Leukaemia Foundation reserves the right to not authorise or revoke authorisation of any third-party fundraising activity, event or donation if it does not comply with these guidelines.
• You must ensure that any funds raised or donated are be forwarded to the Leukaemia Foundation to support people living with blood cancer within four weeks of the completion of your fundraising activity.
• You must disclose any previous criminal convictions to Leukaemia Foundation when you register. The disclosure of this information may or may not prevent you from being able to organise an activity in support of Leukaemia Foundation. Your conviction will be considered when assessing the suitability of the activity and yourself as the organiser. You must disclose any criminal charge brought against you during the period you are authorised to raise funds on behalf of Leukaemia Foundation by calling 1800 500 088. 
• As the person registering the fundraising activity – you will be solely responsible for the activity and the Leukaemia Foundation is not responsible for the coordination and management of the event, finances, prizes, publicity and/or goods and services required to run the activity. 
• The Leukaemia Foundation can provide fundraising advice and guidance.
• We cannot facilitate online fundraising for anybody wishing to fundraise anonymously.
• In your correspondence and promotion of your fundraising activity or event, please ensure you make clear that the fundraising activity is not run by the Leukaemia Foundation but instead is an activity to raise funds for the Leukaemia Foundation to help people living with blood cancer and their families. 
• Suggested phrases to use include: “proudly supporting the Leukaemia Foundation” or “funds raised will support the work of the Leukaemia Foundation for people living with blood cancer”.
• Please request approval to use the Leukaemia Foundation logo to promote your activity before its use. 
• Please do not conduct any doorknocking or telephone-based approaches.

Please note that the Leukaemia Foundation cannot assist with:

• Provision of any Leukaemia Foundation database for promotion or marketing purposes.
• Prizes for your fundraising activities such as auctions or raffles.
• Applying for relevant permits, licenses or insurance covers related to third party activities.
• Leukaemia Foundation staff or volunteers to run events.
• Sale of tickets, products or services as part of your initiative.
• Reimbursement of event related expenses or covering costs associated with your event or activity

Online user conduct

• You must ensure that any content you upload (including photographs, videos and personal stories, comments or posts) is not obscene, offensive, discriminatory, defamatory or racist and does not breach any law or regulation or any intellectual property rights of another party or any right or duty owed to a third-party. This means that if any of the content you upload is copyright protected; you must obtain the copyright owner’s written permission first to use it. 
• The Leukaemia Foundation has zero tolerance for bullying or harassment within our community – including on our online platforms.
• Please report any bullying or harassment immediately on 1800 500 088.
• The Leukaemia Foundation reserves the right to remove any content from any page without notice. 
• You must not use any of the Leukaemia Foundation sites to misrepresent your identity or affiliation with any person or organization.
• You must not use the site to conduct, display or forward details of any survey, contest, pyramid scheme, chain letter, junk or spam email. 
• You must not use or attempt to use the site for any unlawful, criminal or negligent purpose.

If you become aware of any content which breaches any of the above rules or any suspicious activity, please notify us immediately by emailing cf@leukaemia.org.au or calling 1800 500 088.

Privacy and personal information

All personal and sensitive information associated with the proposed fundraising activity will be handled in accordance with the Leukaemia Foundation's Privacy Policy.

Risk

When you register on birthdays.leukaemia.org.au you will receive automatic Authority to Fundraise online via your personal fundraising page.

Any activity outside of collection of donations online via your personal fundraising page needs to be screened before approval.

We will approve fundraising activity or event registrations that:

• Provide sufficient written information outlining the activity
• The activity complies within our fundraising guidelines
• The activity does not involve unnecessary risk
• The activity will provide a reasonable return to support people facing blood cancer

Authority to proceed with your activity requires the Leukaemia Foundation to screen your activity against the following risk categories: 

• Association (brand and reputation)
• Financial & legislative compliance
• Health and safety 

The Leukaemia Foundation will automatically decline high-risk activities - including but not limited to activities that:

• Pose a high level of personal or public safety and health risk
• Involve armaments/weapons/firearms
• Exploit labour or otherwise harm workers or children
• Involve pornographic, nudity, semi-nudity or sexual imagery/activities
• Involve cigarettes, cigars, or other tobacco products
• Involve gambling
• Could potential negatively impact the environment
• Involve violence or the promotion of violence
• Involve carcinogenic products
• Involve any use of animals for sport, entertainment, performance, recreation, work or training where injury, pain, suffering or distress may be caused (e.g. shearing sheep, horse/greyhound racing, circus, animal fighting, animal performing)
• Use the Leukaemia Foundation logo for packaging or promotion of a product sold in a retail environment without an established corporate partnership agreement

Liability

• The Leukaemia Foundation cannot provide advice on safety management or liability.
• It the responsibility of the organiser to plan and implement effective safety management and meet their duty of care to event participants, volunteers, employees, contractors and the public. 
• The Leukaemia Foundation public liability coverage does not extend to third-party activities. 
• Organisers should be aware of their personal liability and understand that they will not be covered by any policy held by the Leukaemia Foundation if they proceed.
• Anyone involved in the fundraising activity or event is doing so of their own initiative and not in an official capacity as a Leukaemia Foundation volunteer.
• Organisers must ensure they have sufficient insurance in place. This may include insurance coverage in addition to public liability.
• The Leukaemia Foundation cannot offer advice on what coverage organisers should have in place for their event/activity.
• The Leukaemia Foundation accepts no responsibility for loss, liability or injury, occupational health & safety or welfare claims arising from any third-party fundraising event or activity. 

Legislative obligations

Your fundraising activities must be legal, complying with Australian Federal and State Laws.

Your fundraising activity or event must comply with all legislative and local government requirements and have all appropriate permits, licenses and insurance for fundraising in the state and/or territory where the activity is to be held -all obtained before the event has been promoted. 

You are required to seek the required permits relating to activities such as raffles, lotteries, auctions.

Please contact your State's office for further information and to apply for permits:

Tax-deductible and non-tax-deductible receipts

The Leukaemia Foundation holds Deductible Gift Recipient (DGR status). This means that donations made directly to Leukaemia Foundation over $2 are eligible for a tax-deductible receipt.

Tax-deductible receipts can be issued by the Leukaemia Foundation when donations are made on a purely voluntary basis with no conditions or benefits received in return.

Tax-deductible receipts are not issued when a payment results in the receipt of a good or service or the donation is not deemed to be unconditional. Examples include receiving recognition or benefits of sponsorship, purchasing raffle tickets, entry fees or auction items.

Everyone who donates to your registered Leukaemia Foundation online fundraising page is automatically issued with a tax-deductible receipt via email.

You can request tax-deductible receipts for any donor who provides a cash donation to you. You'll need to forward the full amount to the Leukaemia Foundation and provide their details.

Alternatively, you can remit the full donation amount in their full name through your fundraising page - ensuring you enter their email address for the receipt.

Donors are required by the ATO to substantiate tax deductions with a receipt from a DGR status organisation such as the Leukaemia Foundation.

If unsure, please contact the Leukaemia Foundation to ask whether we can issue a tax-deductible receipt.

For more information on tax-deductible receipts visit the ATO website.